The Art of the Holiday Seating Chart (a.k.a. How Not to Ruin Dinner)

Seating arrangements often determine whether a meal feels effortless or awkward. They shape the flow of conversation, help guests feel included, and quietly convey thoughtfulness. Whether you are hosting a dinner party, a wedding, or a holiday gathering, who sits where truly matters.

Here are some of the most common seating dilemmas readers ask about and how to handle each one gracefully.

At a dinner party, should couples sit together or apart?

Traditionally, etiquette encouraged couples to sit apart to keep conversation lively, enable both members of a couple to have separate experiences and conversations, and more easily include single guests. Today, it depends on the atmosphere you want to create. For a formal dinner where you are curating conversation, seat couples separately, especially if everyone knows one another well.

If it's a smaller or more casual gathering, it's perfectly fine for couples to sit together. Just make sure each person also has someone nearby they can engage with easily. Traditional etiquette also made an exception for engaged couples, placing them beside each other, but this was at a time when engaged couples were generally in newer relationships and therefore may not have felt as comfortable in new social situations. Today, it’s much more common for couples to be in a serious long-term relationship prior to an engagement, and engagement periods can last longer as well.

Rule of thumb: Separate couples when the goal is conversation. Seat them together when the goal is comfort.

Who should sit at the head of the table?

Traditionally, the host and hostess sit at opposite ends of a rectangular table. It creates balance and allows both to engage with guests on either side. If you are hosting at a round table, choose a seat with a view of the room, often facing the door.

In France, however, etiquette differs slightly. The host or hostess typically sits in the middle of one side rather than at the end. This placement makes it easier to speak with everyone at the table and fosters a more convivial atmosphere. It also reflects the French philosophy of entertaining, where meals are meant to feel inclusive and conversation flows naturally. While less common, this approach is used in the U.S.—including at the White House, too.

What matters most is being positioned to facilitate connection rather than dominate attention. If you are co-hosting, decide in advance which seats you will take so that neither of you ends up in an unintended “head” position.

How do you seat people with complicated dynamics, such as exes or family members who do not get along?

Thoughtful hosting often means preventing tension before it happens. If there is a known conflict, avoid seating those guests directly beside or across from one another. A little physical distance can help everyone relax.

Surround each person with warm, easy conversationalists who will help them feel comfortable and included.

You can always quietly tell a guest, “I have placed you near a few people I think you will really enjoy,” to keep the mood positive.

Where should the guests of honor sit?

At any event with a guest of honor, such as a birthday, anniversary, or engagement dinner, they should have a seat of prominence. Traditionally, this means to the right of the host. If a married couple hosts guests of honor, a male guest is seated to the right of the wife who is hosting, and a female guest of honor is seated to the hosting husband’s right. This placement naturally draws attention and allows the host to engage directly with them.

At larger celebrations like weddings, the couple may have a sweetheart table or a long family-style table where they sit at the center surrounded by close friends and relatives.

How do you handle it when someone brings an unexpected guest?

Every host has been there. You spent time thoughtfully planning your seating chart, and just before dinner begins, a guest walks in with someone who was not on the list.

The gracious response is to welcome both warmly and discreetly make room. Add a chair at the end of the table or adjust settings so no one feels singled out. The key is not to let the moment disrupt the flow or make the new guest feel unwelcome.

If making room for an unexpected guest means using a folding chair from the closet or using plates, glasses, or items that don’t match, the host and her immediate family or very close friends should be the ones to use the less desirable chair or mismatched napkins, not the guest who wasn’t expected. Visually, you don’t want the place setting to suggest that there was any inconvenience or that they don’t belong.

What is the etiquette for a kids’ table?

The kids’ table is one of the oldest seating traditions, dating back centuries when children were expected to dine separately from adults so they could learn manners among their peers. Over time, it became both a practical choice and a beloved ritual.

Some experts note that children often eat better and develop stronger table manners when seated with adults. They observe how adults converse, pace their meal, and show gratitude. However, a separate kids’ table can also be magical in its own way. It gives little ones freedom to giggle, make memories, and be themselves without the pressure of perfect behavior.

Some of my fondest holiday memories were at the kids’ table. We whispered secrets, traded rolls, and laughed until dessert arrived. The key is to make it feel like an extension of the celebration rather than an afterthought. Use real place cards, smaller versions of the same food, and simple centerpieces they can enjoy.

The best approach depends on your group. If there are only one or two children, or mostly teenagers, it can feel isolating to separate them. In that case, seat them with the adults or create a hybrid table where families can sit together.

Should there be assigned seats at all?

Place cards are a quiet act of thoughtfulness. They prevent hesitation, guide the flow of conversation, and show that you considered everyone’s comfort. For more casual meals, it's fine to say, “Sit wherever you like,” but when you have guests who do not all know one another, structure can make everyone feel welcome.

Assigned seating says, “I thought about you.”

Final Thought

A well-considered seating arrangement is about more than formality. It's a way of showing care for the people gathered around your table. When you think about who might get along, who might feel shy, and who deserves a little extra warmth, the meal becomes about connection rather than perfection. And that is the real art of hospitality.

If you have a question for a future Ask Alison segment, kindly email info@elevateetiquette.com.

Alison M. Cheperdak, J.D., is the founder of Elevate Etiquette, a consultancy where she teaches modern manners in a gracious and grounded way. She is the author of a forthcoming book, “Was It Something I Said? Everyday Etiquette to Avoid Awkward Moments in Relationships, Work, and Life.”